Terms of Service
These terms govern your use of this website and any work DutchRegist B.V. accepts through it.
Last updated: 4 October 2026
1. Who these terms are between, and when they apply
These terms are between DutchRegist B.V., a private company in Amsterdam ("we", "us"), and the person or company that asks for or receives our work ("you"). Our registered details are shown below and in the footer of every page.
- Company
- DutchRegist B.V.
- Address
- Herengracht 123, 1015 BG Amsterdam, Netherlands
They apply when you use this site and to every engagement we accept in writing. Sending the onboarding form is a request, not a contract: work starts only after we confirm it in writing and complete the checks in clause 4.2. Where a written engagement letter for your file differs from these terms, the letter prevails. These terms and our engagements are in English; documents a Dutch authority or notary issues in Dutch stay in Dutch.
2. What we do, and what we do not do
2.1 The services we provide
Each of these is provided only under a written engagement:
- Preparing and coordinating the formation of a BV, NV, foundation, cooperative, branch or subsidiary.
- Buyer-side assistance with a notarial share transfer of an existing company.
- Corporate changes, and the dissolution and liquidation of a company.
- A registered office or virtual office, as a domicile only (clause 2.3).
- Assistance with opening a business bank account.
- Licence applications (MiCA crypto-asset services, payment and e-money institutions, trust offices) and trade mark filings.
- VAT registration, and arranging fiscal representation.
- Bookkeeping, annual accounts, tax returns, payroll and tax advice.
- Residence permit applications for founders.
2.2 What we are not, and what we never do
We are a private firm, not the KVK, the Belastingdienst, the IND or any other government body. We are not a notaris, an advocaat or an accountant, and we hold no trust office licence (see the DNB register of trust offices). Dutch law reserves the work below to others; the last column says what we do instead.
Work Dutch law reserves to others, with the statute or register that reserves it.
| Activity | Who may lawfully do it | Statute or register | What we do instead |
|---|---|---|---|
| Executing a deed of incorporation or of share transfer | A Dutch notaris, who also identifies the parties | Wna, art. 39 | We prepare the file and coordinate with the notary |
| Representing you in court proceedings | An advocaat | NOvA register | We do not litigate |
| Statutory audit of annual accounts | An AFM-licensed audit firm | Wta, art. 5(1) | We prepare bookkeeping and annual accounts, with no audit or certification |
| Using the title accountant, RA or AA | Persons entered in the accountants' register | Wab, art. 41 | We never use the title |
| Acting as director or as general attorney-in-fact for a client | A DNB-licensed trust office | Wtt 2018, art. 1 | We do neither, and we do not find a director for you |
| Selling or brokering companies; an address combined with other work | A DNB-licensed trust office | Wtt 2018, art. 1 and art. 3(4)(a) | Buyer-side share-transfer assistance only; address services kept separate (clause 2.3) |
2.3 Registered office and virtual office: kept separate
If we supply your company's registered or virtual office address, we do not also provide bookkeeping, tax returns, annual accounts, legal advice or assistance, or director recruitment to that company or its group; you take those from another provider. If you engage us for any of those services, we do not supply your address (Wtt 2018, art. 1).
3. No guarantee of any decision, and no timetable
The decision on your file always belongs to someone else: the notary (the deed, and their own identity and anti-money-laundering checks), the KVK (registration), the Belastingdienst (VAT numbers, rulings and returns), the IND (residence permits), the AFM and DNB (licences), BOIP and EUIPO (trade marks) and the bank (account opening). We prepare and file; we do not promise an outcome. A refusal, a request for more documents or a delay by any of them is not a failure of our work.
We give no processing time as our undertaking. Where a page of this site quotes a statutory period, that period is set by law and cited with its source; it is not our promise.
4. Your part, our checks, fees, payment and refunds
1 Your information and documents
You give us complete and accurate information and the documents we ask for, and you tell us promptly of any change. Our work relies on what you provide.
2 Identity checks and anti-money-laundering law
Before work starts we identify you, your company and its ultimate beneficial owners, as the Wwft, art. 1a(4), sub e and g requires of firms that assist with formation or provide a business address. We may decline or end an engagement when these checks cannot be completed.
3 Fees and invoices
We quote our fees individually and in writing before work starts; no price for our services is published on this site. State fees, notarial fees and other third-party costs are separate, payable to whoever charges them, and shown as such on the quote.
4 Paying an invoice
You pay our invoices through the payment page, by card or in cryptocurrency, against the invoice number and in the invoice currency (euro, or Swiss francs where the invoice says so). The payment providers process each payment under their own terms; your card details never reach us.
5 Withdrawal, refusal and refunds
If you withdraw a file, if an authority, notary or bank refuses it, or if you stop responding, fees for work already done remain payable. State fees, notarial fees and other third-party costs already paid on your behalf cannot be refunded by us. How any amount paid in advance for work not yet started is settled is set out in your written engagement letter.
5. Liability, confidentiality, your data, and the information on this site
5.1 Liability
We carry out our work with the care that can be expected of a professional firm. Our liability under an engagement is limited as your written engagement letter sets out. We are not liable for the decisions, delays or charges of authorities, notaries, banks or other third parties (clause 3). Nothing in these terms limits a liability that Dutch law does not allow to be limited.
5.2 Confidentiality
We keep your information confidential and use it for your file, except where a statute requires us to disclose it. Under the Wwft that includes reporting an unusual transaction, and the law may forbid us to tell you that we have made such a report.
5.3 Your personal data
We handle your personal data as our Privacy Policy describes, including the visitor context that every form on this site sends with an enquiry. Cookies are used as our Cookie Policy describes.
5.4 The information on this site
The pages of this site give general information about Dutch law and procedure. Each figure carries its source and the date it was checked, and is current as of the date shown on its page. None of it is advice on your file until we confirm an engagement in writing. The text and design of this site belong to DutchRegist B.V.; you are welcome to quote it with a link, but not to copy whole pages.
6. Governing law, changes to these terms, and how to reach us
6.1 Governing law and courts
These terms and every engagement under them are governed by Dutch law. Disputes are decided by the competent court in Amsterdam, where DutchRegist B.V. has its office. Nothing in this clause takes away rights that mandatory consumer law gives you.
6.2 Changes to these terms
We may update these terms. The "Last updated" date at the top of this page records the current version. A change does not alter the terms of an engagement we have already confirmed in writing.
6.3 How to reach us
To ask about these terms, or about anything before you engage us, write to us through the contact page. Our details:
- Company
- DutchRegist B.V.
- Address
- Herengracht 123, 1015 BG Amsterdam, Netherlands
- Telephone
- +31 20 123 4567
- Office hours
- Monday to Friday, 09:00 to 18:00, Amsterdam time